Executive Assistant

My client is a stable, well-established firm in Boston looking for a junior Executive Assistant / Office Manager with 2–5 years of administrative experience post-college who’s ready to grow, learn, and become the organizational heartbeat of the office.

What You’ll Do

• Keep leadership organized, prepared, and always one step ahead

• Own complex calendar management — coordinating internal and external meetings across busy schedules

• Handle full meeting logistics: scheduling, room booking, virtual setup, materials prep, and occasional note-taking/follow-ups

• Support team projects by tracking timelines, gathering materials, coordinating contributors, and keeping deliverables moving

• Help the office run smoothly (supplies stocked, vendors coordinated, systems organized)

• Step in wherever needed — because you understand that strong administrative partnership drives real business results.

What They’re Looking For

• 2–5 years of administrative experience after college

• Strong communication skills and professional polish

• Comfort managing competing priorities with attention to detail

• A proactive mindset (you solve problems before they become problems)

• Strong follow-through — if it’s on your list, it gets done

• Bonus points if you genuinely enjoy making other people’s lives easier

Why Join?

• Stable, established firm with long-term growth

• Supportive leadership team that values strong admin partnership

• Meaningful exposure to projects and business operations

• A role where you’ll build skills and make real impact

If you’re early in your career but ready to take ownership, build trust, and grow into a high-impact support role, I'd love to connect. Email Katherine at kfavata@incendia.com for a confidential conversation.

Boston-based | Competitive compensation | Collaborative team environment

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