Administrative Manager

Position Summary

We are seeking a highly organized and proactive Administrative Manager with a minimum of 3 years of management experience supervising at least five employees and 5–7 years of experience as an Executive Assistant. This role oversees daily administrative operations while providing high-level executive support. The ideal candidate will ensure efficient office management, lead a team, and support senior leadership with strategic and administrative initiatives.

This position operates on a hybrid schedule, combining in-office and remote work, and offers eligibility for performance-based bonuses and company profit-sharing programs.

Key Responsibilities

• Supervise, mentor, and coordinate the daily activities of 5+ administrative staff members

• Plan, organize, and manage overall office operations to ensure efficiency and productivity

• Develop and implement administrative policies and procedures to streamline workflow

• Oversee budgeting, expense tracking, and resource allocation

• Manage vendor relationships, service contracts, and office supply procurement

• Manage executive calendars, schedule meetings, and coordinate appointments

• Arrange travel accommodations, itineraries, and process expense reports for executives

• Draft, edit, and prepare correspondence, presentations, and reports on behalf of leadership

• Serve as a primary point of contact between executives and internal/external stakeholders

• Coordinate executive meetings, including agenda preparation, meeting materials, and follow-up action items

• Maintain confidential records and sensitive information with discretion

• Lead process improvement initiatives to enhance operational effectiveness

• Monitor project timelines and ensure administrative support aligns with organizational goals

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or related field (preferred)

• Minimum 3 years of management experience supervising at least 5 employees (required)

• 5–7 years of experience as an Executive Assistant supporting senior leadership (required)

• Strong leadership and team coordination skills

• Excellent organizational and multitasking abilities

• Advanced proficiency in Microsoft Office Suite and office management software

• Strong written and verbal communication skills

• Experience managing budgets and tracking expenses

• High level of professionalism, discretion, and attention to detail

Compensation & Benefits

• Competitive base salary

• Performance-based bonus eligibility

• Company profit-sharing program

• Hybrid work schedule (combination of in-office and remote work)

• Comprehensive benefits package (medical, dental, vision, etc.)
  
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