Senior Administrative Assistant

Our client, a healthcare organization in Quincy, MA is looking for a Senior Administrative Assistant - this role is contract-to-hire and will pay up to $30/hr. 

The Senior Admin will deliver high-level administrative and operational support to our Executive Assistant and CEO's office. This person will be a key partner in keeping the Executive Office running smoothly — managing meeting and event logistics, coordinating communications, and supporting day-to-day administrative functions. Success in this role requires strong organizational skills, professionalism, sound judgment, and the ability to stay ahead of needs in a busy, high-stakes environment.

What You'll Do

• Partner directly with the Executive Assistant to the CEO on day-to-day operations of the Executive Office.
• Help manage the CEO's calendar and those of other senior leaders — scheduling meetings, handling competing priorities, and thinking ahead to upcoming events and deadlines.
• Support preparation of Management Team meeting agendas, reports, and materials; follow up on action items; and coordinate logistics for meetings, site visits, special events, and Board meetings across multiple locations.
• Collaborate with the Marketing and Communications team on executive-level correspondence and content on behalf of the CEO and Executive Assistant.
• Act as a point of contact between the Executive Office and internal teams, keeping communication timely and on track.
• Triage incoming requests and inquiries with good judgment on what to prioritize and what to escalate.
• Handle travel coordination for staff and volunteers including itineraries and accommodations.
• Maintain well-organized electronic and physical filing systems for executive-level documents.
• Keep the Executive Assistant on track with deadlines, project timelines, and key deliverables.
• Support special projects, cross-functional initiatives, and process improvement efforts as needed.
• Assist with surveys, audits, grant reporting, and annual organizational initiatives.
• Must have reliable daily transportation to travel between sites and external venues; ability to transport supplies and materials required.
• Other duties as assigned.

What You Bring

• High School Diploma required; Associate's or Bachelor's degree preferred.
• 5+ years in a progressive administrative role supporting senior leadership.
• Background in healthcare, nonprofit, or executive corporate settings is a plus.
• Sharp organizational and time management skills.
• High degree of professionalism, discretion, and confidentiality.
• Strong written and verbal communication skills.
• Solid proficiency in Microsoft Office; comfort with AI tools is a plus.

Other Requirements

• Comfortable managing competing demands in a fast-paced setting.
• Equally effective working independently or collaboratively.
• Detail-oriented with a strong follow-up instinct.
• Physical requirements include extended periods of standing, walking, and sitting; ability to lift up to 1/3 of body weight.

Working Conditions

Office-based in a professional environment. Periods of high volume and competing priorities should be expected. Must comply with all applicable laws and organizational compliance policies.

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