Office Manager

Please note: For this search, our client is prioritizing candidates who offer the following required skills and experience:
Requirements

• Prior experience within a financial services firm, including investment management, private equity, or venture capital environments
• 4–7 years of experience providing direct support to senior executives, combined with office management experience

• Manage day-to-day office operations, including reception, meeting coordination, guest management, and mail/shipping logistics
• Prepare conference rooms and office spaces for internal and external meetings, including catering and audiovisual setup
• Maintain office organization, supplies, and equipment while coordinating repairs and facility needs
• Serve as a liaison with building management, vendors, and service providers
• Coordinate deliveries, office access, and building service requests
• Oversee vendor relationships and manage service contracts for the office
• Support office growth by coordinating onboarding logistics for new hires, including workspace and equipment setup 

• Provide administrative support to senior team members, including calendar management and meeting coordination
• Book conference rooms and coordinate in-person and virtual meetings
• Arrange domestic and international travel, including flights, hotels, and transportation
• Prepare travel itineraries and ensure team members are equipped for meetings
• Track business expenses and prepare expense reports
• Assist with document formatting and presentation preparation using Microsoft Office 

• Coordinate internal meetings, team events, and office gatherings
• Assist with conference registrations and networking event logistics
• Maintain office hospitality, including catering, snacks, and office provisions 

• 4-7 years of experience in office management, workplace operations, or business administration
• Experience supporting senior leaders or executive teams in a professional services environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of professionalism and strong interpersonal communication skills
• Excellent attention to detail and sound judgment
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Bachelor’s degree or equivalent professional experience preferred 

• Competitive compensation and a comprehensive benefits package
• Bonus
• Medical, dental, and vision coverage
• 401K with employer Match
• Very Generous PTO
• A collaborative, team-oriented work environment within a globally connected organization 

• Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!