Executive Assistant
-
CategoryAdministrative
-
LocationBoston, Massachusetts
-
TypeDirect hire
Executive Assistant to Managing Directors – Global Investment Firm
Location: Boston/Hybrid
Salary $110k - $125K + Bonus, Generous PTO, 401K Match
We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support two high-profile Managing Directors. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key.
We’re seeking a polished, proactive, and resourceful Executive Assistant with 5+ years of experience in C-level support, ideally within financial services or consulting. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events, while also assisting with marketing and creative initiatives.
- Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
- Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
- Exercise discretion in committing the executives’ time and evaluating needs
- Arrange complex travel (domestic and international)
- Prepare, reconcile and submit expense reports
- Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
- Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate
- Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
- Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
- Work collaboratively with others across multiple business lines and geographies
- Support for Board meetings logistics
- 5+ years of Executive Assistant experience supporting senior executives
- A collaborative, energetic, and service-oriented mindset
- Bachelor's Degree (required)
- Exceptional verbal and written communication skills
- Outstanding attention to detail and organizational abilities
- Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience a plus
- $110K - $130K salary based on experience
- Generous annual performance bonus
- 401(k) with match
- Robust PTO package
- Full medical, dental, and vision coverage
- Exposure to top-tier executives and a dynamic, high-performance team culture
Please submit your resume directly via LinkedIn or reach out to hryan@incendia.com
#LI-HR1
#ZR
Related Jobs
-
Client Operations AssociateBoston, MA (Hybrid) We’re partnering with a growing investment-focused organization in the Boston area that is looking to add a Client Operations Associate to its operations team. This is a strong opportunity for someone with 1–3 years of
- Boston, Massachusetts
-
Direct hire
Administrative
-
Client Relationship AdvisorSenior Private Wealth Client Advisor Location: Boston, MA Compensation: $120K–$160K base + bonus *Free Parking* Our client, a leading independent wealth management f
- Boston, Massachusetts
-
Direct hire
Administrative