Accounts Payable & Payroll Specialist

Position Summary

Responsibilities

• Oversee the full accounts payable cycle, including invoice entry, coding, approval routing, and documentation review.
• Verify accuracy of invoices by matching to purchase orders, contracts, and receiving records.
• Maintain complete and organized vendor files (W-9s, agreements, correspondence, etc.).
• Prepare and execute weekly disbursements (ACH, checks, wires) and reconcile payments to bank activity.
• Research and resolve invoice, payment, and vendor account discrepancies.
• Assist with month-end and year-end close, including accrual entries and AP ledger reconciliations.
• Produce AP aging, audit support schedules, and other reports as requested.
• Ensure adherence to internal controls and compliance with funding or regulatory requirements.
• Provide documentation and transaction detail for internal and external audits.
• Serve as a point of contact for vendor inquiries and maintain positive working relationships.
• Process biweekly payroll accurately, on schedule, and in alignment with organizational policies and applicable regulations.
• Perform additional accounting or administrative tasks as assigned.

Qualifications

• Minimum of 3 years’ experience in accounts payable, payroll, or general accounting.
• Experience with Paycom preferred; familiarity with AccuFund is a plus.
• Understanding of GAAP and fund-based or nonprofit accounting beneficial.
• Strong organizational skills and a high level of accuracy.
• Proficiency in Excel and Microsoft Office applications.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Associate or bachelor’s degree in Accounting, Finance, or a related discipline preferred.

Why Work Here

• Comprehensive benefits starting on Day 1, including health coverage, financial protection plans, and optional spending accounts.
• Generous paid time off, with vacation, sick time, and holidays that support real work–life balance.
• Professional development support, including training opportunities and tuition reimbursement to help you grow your career.
• A mission-driven environment where your contributions directly support people and strengthen the community.
• A supportive, team-oriented culture that values collaboration, flexibility, and long-term employee success.

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