Assistant Property Manager

  • Category
    Administrative
  • Location
    Milton, Massachusetts
  • Type
    Direct hire

Incendia Partners is representing a full-service investment and development real estate firm specializing in the market rate multi-family sector as they hire an Assistant Property Manager.  

 

Title: Assistant Property Manager

Location: Milton, MA

Workplace Type: Onsite

 

 

Highlights

  • Company annual growth of 30-40%
  • Fun, energetic, and entrepreneurial culture
  • Mentorship, training, and advancement opportunities
  • Free onsite parking

 

 

Summary/Objective

The Assistant Property Manager is responsible for providing support to the Property Manager and the Managing Partner in the day-to-day management activities and functions of the portfolio. These functions include tenant relations, coordinating maintenance, providing support to leasing agents/re-leasing, collections, financial reports and budgets, and capital improvement projects.

 

Additionally, the Assistant Property Manager will participate in on-boarding new properties into the property management system and in creating and implementing property improvement plans. They will aid property leasing and marketing function. The right candidate will embrace working for a small but rapidly growing company.

 

 

Essential Functions

  • Tenant Relations:
    • Assist with Tenant negotiations: transfers and move out negotiations in accordance with our property improvement plans
    • Liaise with tenants to answer requests, inquires, and other correspondence as needed
    • Work with outside leasing agents to negotiate lease terms and to establish market rates for units
    • Monitor tenant renewal dates, re-lease rates, and keep vacancy % within target guidelines
    • Build strong tenant relationships by responding to requests and inquiries with first class customer service skills
  • Assist with property management and maintenance activities:
    • Act as primary point of contact with tenants to respond to maintenance tickets
    • Assist with property evaluations and implementation of asset protection plans including preventative maintenance
    • Coordinate with outside contractors as required
    • Build and maintain strong relationships with a preferred vendor list, periodically review and evaluate new vendors
  • Fiscal Responsibilities:
    • Monitor property budgets in coordination with the Property Manager and the Financial Controller
    • Assist in monitoring financial performance of individual properties and make recommendations for action steps if not hitting goals
    • Work with the bookkeeper to ensure timely collection and recording of rents, follow up on late rent payments, arrange payment plans when necessary

 

  • Admin:
    • Represents the company to outside agencies and organizations
    • Administrivia responsibilities: filing paperwork and organizing mail
    • Bookkeeping related admin support for properties: mail and process rent, email mortgage bills, bank statements, approved invoices, and log utilities 
    • Assist with evaluating the company’s current processes, procedures, and systems; engage in continuous improvement to scale the organization for continued rapid growth
    • Engage in Ad Hoc projects, reporting, and special initiatives as needed

 

 

Competencies

  • Motivated self-starter with the ability to work independently and problem solve
  • Ability to work as part of high functioning tight-knit team
  • Ability to prioritize and /or multi-task competing priorities in a dynamic rapidly growing company environment
  • Excellent interpersonal and communication skills (both oral and written)
  • Strong customer service skills including maintaining an approachable, friendly demeanor with tenants; establish strong working relationships with contractors and vendors
  • Organized, detail-oriented with excellent follow through skills
  • Driver’s License and reliable transportation
  • Travel: 5%-10% local travel to apartments as needed

 

 

 #LI-JG1

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